Law Department

Implements law-based support of the CEC activity;

Participates in the preparation of normative acts, other document drafts and reports of CEC;

Organizes legal examination of normative acts, checks the legitimacy of the documents prepared by other structural units of the Secretariat and approves them officially, also provides advises on legal justification of practical activities, decision drafts and other documents;

Participates in the preparation of order drafts of the Commission Chairman and approves their legitimacy officially;

Participates in the preparation and conduct of professional courses on election right for lower election commissions, as well as, voters’ educational programs;

Implements works with Con.ECs and PECs and controls abidance of legal requirements by them, organizes seminars in this field periodically and provides law-based advises;

By implementing inquiries, appeals, applications and complaints sent by the Commission Chairman to the department, prepares analytical and operative information, opinions, references and letters of response on them;

Participates as an authorized representative of CEC in courts and protects its interests in a manner defined by legislation;

Ensures the establishment of foundation for elections and law literature;

Renders assistance to lower election commissions in their activity in an administrative manner;

Implements other duties within its competence.

All the personnel of Law department except chief specialist shall be high-educated lawyers.

International relations department

Assists the development and reinforcement of CEC mutual relations with election bodies of foreign countries;

Studies election (referendum) legislation of foreign states and international election practice;

Prepares opinions and suggestions for the CEC administration regarding practice exchange with foreign countries, visit programs for the representatives of the election bodies of foreign states and international organizations;

Organizes the accreditation of international observers arrived in the Republic of Azerbaijan and provides necessary service to ensure their activity;

By implementing inquiries, appeals, applications and complaints sent by the Commission Chairman to the department, prepares analytical and operative information, opinions, references and letters of response on them;

Organizes interpretation during the meetings with the representatives of foreign countries and international organizations, records discourses and negotiations, if necessary, ensures translation of documents and materials, as well as, their delivery to the relevant bodies;

Participates in the compile of CEC reports and prepares information for mass media together with Media and Public relations department of the Secretariat;

Implements other duties within its competence.

Training sector

Organizes trainings within the relevant programs defined by CEC for awareness- raising and developing professional skills of the lower election commission members.

Information center (department)

Implements informational and software support of the CEC activity through the State Automated Information System (SAIS);

Ensures timely collection, delivery and re-process of the information through SAIS (with regard to voters’ registration, compile of voters’ lists, determination of the voting results and election returns) in the elections (referendum) process;

Types and submits the relevant information entered to SAIS for inclusion in the protocol of the election commission;

Delivers the information to be included in SAIS to informational and communicational means in a manner defined by CEC and makes the election commissions familiar with this information timely and effectively;

Participates in the compile of CEC reports, other document drafts, materials and recommendations to render methodical assistance to Con.ECs and PECs;

By implementing inquiries, appeals, applications and complaints sent by the Commission Chairman to the Center, prepares analytical and operative information, opinions, references and letters of response on them;

Renders assistance to lower election commissions in their activity in an administrative manner;

Implements other duties within its competence.

The activity of the department directly depends on mutual and efficient activities of its structural sectors.

Sector of Automation of Information Systems

Ensures the preparation, application and implementation of informational technologies and new programs to ensure incessant and effective activity of SAIS;

Ensures the establishment of databases on elections (referendum), voters’ lists, structures of election commissions and installation of relevant inquiry systems at SAIS.

Sector of Control and Coordination of Informational Network

Ensures internet access of computers of the structural units at Secretariat;

Controls SAIS and Secretariat network, also ensures the elimination of network problems;

Renders methodical and practical assistance to structural units of Secretariat in the usage of modern automated management tools;

Ensures the publication of voters’ lists.

Sector of Technical and System Support

Checks technical condition of computers connected to SAIS;

Ensures the use of computers and informational technologies and the preparation of new programs in daily activity of the structural units of Secretariat;

Provides prophylactic and technical service of computers, copying devices and other electronic equipments.

General department

Ensures clerical activities and working with the documents and personal data of the CEC personnel;

Participates in the compile of CEC reports, as well as, documents and materials;

Ensures informing CEC members and the invited persons on the sessions, also records the attendance of the members;

Ensures the compile of CEC session minutes, if necessary, takes video and audio records of the sessions, as well as, preserves relevant documents;

Registers normative acts, orders and decrees by the Commission Chairman, as well as, inquiries, appeals, applications and complaints submitted to the Commission and establishes turnover of the submitted and delivered documents;

Ensures obtaining information on the implementation of CEC decisions and orders from the election commissions, state bodies, offices and organizations;

By implementing inquiries, appeals, applications and complaints sent by the Commission Chairman to the department, prepares analytical and operative information, opinions, references and letters of response on them;

Controls the abidance of clerical rules by the structural units of Secretariat and makes them familiar with relevant documents and materials to fulfill their duties;

Informs the Commission administration on the number, characteristics of written and verbal appeals of citizens, as well as, the results of the investigation;

Takes necessary activities for familiarizing the chairpersons of lower election commissions with the rules for the record, delivery and preservation of documents and therewith, ensures organization of periodical seminars for them;

Arranges preservation, filing and cancel, recording in numerical order of documents and materials of the election commissions in a manner defined by legislation;

Compiles the orders and decrees of the Commission Chairman and submits them for signature;

Officially registers and records official trips of CEC members and Secretariat officials;

Ensures the implementation of personnel personal data, official registration and preservation of labor cards of the staff of the election commission secretariats;

Records military registration of the personnel;

Implements other duties within its competence.

The department has got a round seal with the words "Central Election Commission of the Republic of Azerbaijan.General department” on it and rectangular elastic stamps with the words "Authentic” for the approval of the extracts from the CEC decisions and documents, "Received documents” and "For envelopes” for the registration of the submitted appeals, "Delivery” for the registration of the documents sent and "Confidential” for receiving and sending confidential documents.

Sector of Office Works

Controls the implementation of clerical works in the activity of Con.ECs;

Implements personnel personal data and records of the Con.EC members and secretariat staff;

Prepares the orders on the recruitment of the secretariat personnel of Con.ECs, registers labor cards officially and provides the commission members and secretariat personnel with relevant cards;

Records relevant notes in the warrants for an official trip provided to the Con.EC members and secretariat personnel who are on official trips.

Sector of Human Resources

Ensures the conduct of the activity with personal data and relevant documents;

Implements the compilation, record officially and maintenance of labor contracts;

Ensures the preparation of relevant documents and references;

Executes other instructions by the administration.

Department for Work with political parties and public organizations

Ensures building fruitful relationship with political parties and public organizations;

Prepares suggestions to develop the relations with political parties and public organizations;

Prepares suggestions to hold educational activities in the field of election right together with the relevant organizations;

Participates in the compile of the CEC reports;

Participates in the compilation of materials and recommendations to render methodical assistance to political parties and public organizations;

By implementing inquiries, appeals, applications and complaints sent by the Commission Chairman to the department, prepares analytical and operative information, opinions, references and letters of response on them;

Implements other duties within its competence.

Sector of Work with political parties in regard with elections (referendum)

Ensures building the relationship with political parties during elections (referendum);

Implements other duties within its competence.

Sector of financial reports of political parties

Receives and reviews annual financial reports of political parties;

Implements relevant activities to publicize annual financial reports of political parties;

Implements other duties within its competence.

Media and Communication Department

Implements the coordination of the CEC activity with mass media and community, as well as, ensures analytic-informational support in this field;

Ensures the accreditation of domestic media representatives by CEC and invites them to the Commission sessions upon the agreement with the Commission Chairman;

Arranges dissemination of the information on general activity of CEC, preparation and conduct of elections (referendum) through media and telegraphic agencies, as well as, by broadcasting via the TV channels;

Reviews the materials on elections (referendum), as well as, pre-election campaign (press conferences, round tables, interviews, as well as, speeches of candidates for the elected bodies, campaign materials of political parties, the opinion polls conducted);

Focuses on the legitimate use of mass media by the persons entitled to hold pre-election campaign;

Takes activities in the establishment of photo and video records on the CEC activity;

Organizes activity of effective and purposeful communication;

Develops communicational means with the interests subjects and target groups;

Holds educational activities for productive communication;

Participates in the compile of CEC reports and other documents, also by implementing inquiries, appeals, applications and complaints sent by the Commission Chairman to the department, prepares analytical and operative information, opinions, references and letters of response on them;

Implements other duties within its competence.

Editorial and publication department

Organizes the implementation of publication and printing works in the CEC activity;

Participates in the compile of the CEC reports and other documents, also makes corrections to the documents and materials;

Ensures posting CEC normative acts on the website, preparing them for publication, as well as, compiling the materials to be included in a collection for publication;

If necessary, ensures typing of documents and materials;

Provides editing and publishing CEC "News” magazine;

Arranges preparation and publication of CEC official blank forms;

By implementing inquiries, appeals, applications and complaints sent by the Commission Chairman to the department, prepares analytical and operative information, opinions, references and letters of response on them;

Implements other duties within its competence.

Finance department

Implements financial support for the activity of the election commissions;

Compiles staff tables and drafts of price list of the election commissions and submits them for approval on destination in comply with the legislation;

Compiles the draft of price list for the preparation and conduct of elections (referendum) and makes it ready for the approval;

Ensures the distribution of the funding allocated for the preparation and conduct of elections (referendum) by state budget among the election commissions, transferring it to relevant bank accounts and therewith, ensures the implementation of the costs list upon abiding by the financial order;

After the elections (referendum), provides receiving and checking the accuracy of the relevant reports on the allocated funding which has been spent and controls returning of the unspent funding to the budget in a manner and within the period defined by law;

Implements documentation on accounting transactions and ensures control on taking financial and logistics activities;

Participates in the compile of CEC reports and other documents;

By implementing inquiries, appeals, applications and complaints sent by the Commission Chairman to the department, prepares analytical and operative information, opinions, references and letters of response on them;

Ensures timely registration of goods, materials and other valuable aids, also excludes main goods and materials which are morally and physically spoilt or destructible from the register;

Ensures the effective compile and submission of monthly, quarterly and annual reports on the financial activity to the relevant state bodies;

Implements activities with Con.ECs and PECs upon abiding by the financial order and ensures the organization of periodical seminars for them;

Implements other duties within its competence.

All the personnel of Finance department except chief specialist shall be high- educated economists.

Logistics department

Registers the property and equipment of the Secretariat, organizes accounting of goods, implements financial, technical and logistics support of the election commissions together with Finance department, in a manner defined by legislation;

Provides technical and logistics support to the structural units of the Secretariat for the preparation and conduct of the CEC sessions and other activities;

Ensures preserving and also keeping technical equipments, communicational and transportation means and other goods ready for use;

Provides lower election commissions with the election documents and methodical means prepared by CEC, as well as, the equipment and relevant materials useful for the E-Day regarding the preparation and conduct of elections (referendum);

Participates in the compile of CEC reports and other documents, also by implementing inquiries, appeals, applications and complaints sent by the Commission Chairman to the department, prepares analytical and operative information, opinions, references and letters of response on them;

Ensures abidance by the rules for occupational safety, technical security and fire protection of the Secretariat;

Implements works on the efficient usage of the administrative building and equipments;

Implements other duties within its competence.